We’ve designed this Expense Report Template to be simple, quick and effective. Use this for your small business and keep your business records on track and supported. This is a very basic Expense Report tool, which means it will not require much time to keep up. We wanted to keep this as simple as possible. Businesses shouldn’t spend their time documenting administrative tasks. This template keeps that time down to a minimum.

The IRS has plenty of rules around expenses, be sure to talk to your CPA or visit the IRS Website. You can also visit their site on Deductible Expenses.

Simple Expense Report Template

System Requirements & General

Simple Expense Report Download

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Expense Report Template

Business Expense Reimbursement

Look, this is is not intended to provide all of the information you need to ensure that your practices regarding reimbursed business expenses are appropriate. However, we wanted to provide some simple tips to accompany this Simple Expense Report Template.

Here are a few things to consider:

  • Make sure you and your employees understand the basic requirements.  This will help ensure your employees are providing the information that is helpful.
  • To be valid, the expenses incurred by the employee must be work related.  This means that the expense is incurred by the employee while performing their duties as an employee.
  • The expenses must be provided to the employer within a reasonable time period.  These should be properly supported.  That means an expense report with related receipts attached.
  • Any excess should be given back to the employer.

Provide this simple template to your employees along with some basic training.  You’ll be well on your way to keeping your expenses organized.

Additional Links:

Check out what the IRS says about Employee Business Expenses

Want a very cool app to track your expenses?  Tallie integrates with accounting systems and makes expense tracking very easy.  I’ve used Tallie for a few months now, and it is a great alternative to spreadsheets.